CONTRACTS AND INSURANCE ADMINISTRATOR

This position will assist with managing the document control process associated with Insurance, Contracts and Skyline’s Safety program.

RESPONSIBILTIES

Insurance:

  • Request, receive and track subcontractor insurance certificates confirming they meet Skyline’s and the Project’s requirements and electronically file within the appropriate project folder;
  • Request, receive and track Skyline required client/owner insurance certificates ensuring client/owner requirements are met;
  • Review insurance deviations between owner requirements and subcontractor’s standard insurance with Project Managers as applicable;
  • Maintain Insurance Log

  Contract Management:

  • Maintain Skyline standard AIA owner contract templates and distribute to Project Managers;
  • Processes completed owner contracts, reviews and executes as directed by Legal Counsel;
  • Processes completed master subcontracts and CSA agreements, and follows the review and execution process under the direction of Legal Counsel;
  • Collect and distribute subcontractor pre-qualification packages;
  • Manage subcontractor annual Contractor Score submission;
  • Track and file all subcontracts issued by PM, APM, PE, PA, etc.;
  • Maintain Owner, Subcontract and CSA Logs.

Safety:

  • Support Skyline’s Safety Director in management of Skyline’s Safety Manual and IIPP;
  • Ensure all required safety posting and equipment is maintained on job sites.
  • Manage subcontractor annual EMR submission;
  • Participate on Skyline’s Safety Committee and prepare monthly Meetings of Minutes;
  • Maintain OSHA reporting Logs.

 Other:

  • Financial accounting back-up;
  • Other duties as assigned

 

EXPERIENCE AND EDUCATION

  • 2 years’ experience as a Legal Assistant or Contract Document Control Assistant
  • High school diploma generally required
  • Advanced knowledge of legal, insurance terminology and basic application

 

 KNOWLEDGE, SKILLS AND ABILITIES

  • Ability to organize, efficiently document and routinely update information; ability to apply procedures to work problems and situations.
  • Familiarity with current Windows operating systems (as applicable) and proficiency in required software, including currently supported versions of Windows applications such as Outlook, Word, Excel, etc.

 

LOCATION

San Francisco

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